Effective as of January 7, 2020
A reference to “we,” “us,” “our,” Arcivr” or the “Company” is a reference to Arcivr, LLC, a Texas limited liability company. A reference to “you” or “your” means the User, an individual, or if applicable, the company or legal entity you represent.
- Activities Covered
• Using our Services;
• Browsing or interacting with our Services via the Internet;
• Interacting with our personnel, whether in person, on the telephone, via email or any other form of communication;
• Interacting with and submitting inquiries to third parties with whom we have a relationship, including Event Hosts; and
• Receiving communications from us, including emails, texts, fax, push or in-application notifications.
• With respect to Personal Data that Users such as Event Hosts ask us to process on their behalf (“Processor Data”), which will include any Personal Data that Users provide to us with the expectation that such Personal Data will be transferred to a third-party, such as Event Hosts, Arcivr is the “processor” of the data under applicable law, and the Event Host is the “controller”. Any Processor Data collected is done so based on Arcivr’s reliance upon representations made by the Event Host as to their lawful right to collect the applicable Personal Data.
• Data, including Personal Data, that we process for our own business, other than for our human resources and recruiting operations, is referred to under applicable law as “Controller Data”. This includes, for example, the information we collect through any of our Services and the names and contact information of our Users and vendors. Under applicable law, Arcivr is deemed to be the “controller” of such data.
- Responsible Entity
- What Personal Data Do We Collect?
3.1. Personal Data we collect directly from you may include the following:
a) Contact Information: This includes, but is not limited to, your name, email, address, and telephone number(s).
b) Event Information: This includes, but is not limited to, the time and geographic locations where photos were taken.
c) Billing Information: To the extent necessary for and Event Participant to purchase products or services from us or a third party who offers products or services in connection with our Services, such as products featuring photos on our website, we will collect your credit card information, including your billing zip code, transaction history, and/or other payment information.
d) Biometric Information: Facial feature coordinates from photos taken at events to link Users to any photos taken of them at the event.
e) Technical Data: If you use and interact with our Services, we automatically collect log files and other information about your device, browser and your usage of our Services through cookies, web beacons or similar technologies, such as IP-addresses, media access control (MAC) addresses or other identifiers, which may qualify as Personal Data (view the “What device and usage data we process” section below).
f) Feedback and Correspondence: This includes information you provide when you request information from us, receive customer support, or otherwise correspond with us, including by interacting with our pages on social networking sites or services. This includes your preferences for receiving marketing communications and details about how you engage with our marketing communications
g) Other Information. We may retain a record of any other information you provide us while using our Services.
3.2. Third-Party Analytics Providers
We use, and in the future intend to use, third-party analytics services similar to and including, without limitation, Google Analytics and Google Tag Manager provided by Google Inc. (“Google”)(collectively “Third-Party Analytics Providers”).
As a User, you acknowledge that you accept and consent to our privacy practices as well as those practices indicated in the privacy policies of Googleand any other Third-Party Analytics Providers we use as linked below.
Google Analytics includes the Demographics and Interest Reporting features to collect and report our Service traffic data. You can opt-out of Google Analytics by using the link https://tools.google.com/dlpage/gaoptout.
The following is a list of Third-Party Analytics Providers with whom we currently partner to place advertisements across the internet.
Google Analytics and Tag Manager https://policies.google.com/privacy?hl=en
3.3. Third-Party Vendors
To assist us in meeting business operations needs and to perform certain services and functions, your Personal Data may be shared with third-party providers of payment, hosting, shipping, customer relations management software developers, website development, creative development, technical support, network and security, e-mail communication and customer support services.
In addition, Arcivr will share information with the Event Hosts that use our services. For example, when you attend a VIP event that utilizes our Services, we share personal data like contact information with the Event Hosts.
For more details on the third parties that may place cookies through our Services, please see the “Cookies” section below. Following our instructions, these parties may access, process or store Personal Data in the course of performing their duties for us.
- Device and Usage Data We Process.
We use common information-gathering tools, such as log files, cookies, web beacons and similar technologies to automatically collect information, which may contain Personal Data, from your computer or mobile device as you navigate our Services or interact with emails and other messages, we send you.
4.1. Non-Personally Identifying Information and Log Files
Like many websites, we gather certain other non-personally identifying information (“Non-PII”) automatically via log files. This collected Non-PII may include your Internet Protocol (IP) address (or proxy server), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. This Non-PII is used to analyze overall trends, to help us provide and improve our Services and to guarantee their security and continued proper functioning.
4.2. Cookies, web beacons and other tracking technologies
When you use our Services, our servers or an authorized third party may place a cookie on your browser, which can collect information, including Personal Data, about your online activities over time and across different sites. Cookies allow us to track overall usage, determine areas that you prefer, make your usage easier by recognizing you and providing you with a customized experience.
We may also use web beacons on our websites and other electronic marketing. For example, we may place web beacons in marketing emails that notify us when you click on a link in the email that directs you to one of our websites. Such tracking technologies are used to operate and improve our Services and digital communications and track the clicking of links or opening of messages.
The Third-Party Analytics Providers in the table in Section 3.3 are the third-party vendors with whom we currently partner to place advertisements across the internet. Others may be added at any time.
As described above, we or third parties may place or recognize a web beacon or unique cookie on your browser when you visit our websites for the purposes of serving you targeted advertising (also referred to as “online behavioral advertising” or “interest-based advertising”). To learn more about targeted advertising, advertising networks and your ability to opt out of collection by certain third parties, please visit the opt-out pages of the Network Advertising Initiative, here, and the Digital Advertising Alliance, here.
To manage the use of targeting or advertising cookies on our websites, consult your individual browser settings for cookies. To learn how to manage privacy and storage settings for Flash cookies click here. Various browsers may offer their own management tools for removing HTML5 local storage.
4.3. Opt-Out from the collection of device and usage data
You may opt-out from the collection of device and usage data (see “What Device and Usage Data We Process” section above) by managing your cookies at the individual browser level. In addition, if you wish to opt-out of interest-based advertising click here, or if located in the European Union click here). Please note, however, that by blocking or deleting cookies and similar technologies used on our websites, you may not be able to take full advantage of our websites.
While some internet browsers offer a “do not track” or “DNT” option that lets you tell websites that you do not want to have your online activities tracked, these features are not yet uniform and there is no common standard that has been adopted by industry groups, technology companies or regulators. Therefore, we do not currently commit to responding to browsers’ DNT signals with respect to our websites. In other words, we do not alter our practices with respect to the collection of information based upon a User’s selection of the DNT setting or other opt out setting. If a person selects DNT we record and maintain their preferences. The Company takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.
4.4. Social Media Features
Our Services may use social media features or plugins, such as the Facebook “like” button, the Twitter “Tweet” button and other sharing widgets (“Social Media Features”). You may be given the option by such Social Media Features to post information about your activities on a website to a profile page of yours that is provided by a third-party social media network in order to share with others within your network. Social Media Features are either hosted by the respective social media network or hosted directly on our website. To the extent the Social Media Features are hosted by the respective social media networks, the latter may receive information that you have visited our website from your IP address. If you are logged into your social media account, it is possible that the respective social media network can link your visit of our websites with your social media profile.
Your interactions with Social Media Features are governed by the privacy policies of the companies providing the relevant Social Media Features. Be aware that if you post or share any distinguishing information anywhere online and corresponding information is available via your public social media account, profile or other accessible information you could be identified, located and contacted as a result.
4.5. Notice to California Residents
If you are a resident of California, California Civil Code Section 1798.83 permits you to request information regarding the disclosure of your Personal Data by the Company to a third party for the third party’s direct marketing purposes. The right granted to California residents applies only to their activities within the State of California. To make such a request, please send an email to Privacy@arcivr.com or write us at:
Attn: Data Protection and Privacy
515 S. Capital of Texas Hwy., STE 250
West Lake Hills, TX
- Purposes for Which We Process Personal Data and the Legal Basis upon Which We Rely.
• Notify Users of sales and promotions;
• Notify Users when their photo or photos they appear in have been uploaded;
• To associate an image with one or more events and Users;
• To ship products to Users;
• To analyze browsing history and patterns;
• To facilitate customer services responses; and
• To provide, operate, maintain, improve, and monitor the effectiveness of our Services.
5.2 Marketing. We will process your Personal Data to alert you to new developments, offerings, promotions, specials, special events, products or services or other activities and to administer the same to the extent it is necessary for our legitimate interests to advertise our websites or, where necessary, to the extent you have provided your prior separate consent (please also view “Your Rights Relating to your Personal Data” below to learn how you can control how your Personal Data is processed by the Company for marketing purposes).
5.3 User’s requests. For the purposes for which you provided the information, for the legitimate business purpose of fulfilling our User’s requests.
5.4 Administration of Services. To monitor and analyze information regarding your browsing and viewing preferences and to diagnose problems of our websites, for the legitimate business interest of operating and administering our websites, platform and other Services.
5.5 Anonymous Analytics. To carry out internal operations and to analyze our Users’ demographics and interests on an anonymous basis, for the legitimate business interests of understanding our current and potential User demographics.
5.6 Security. For fraud prevention, internal operations, legal compliance, and other public and security related purposes, to the extent this is necessary for the purpose of our legitimate interests in promoting the safety and security of the systems and application used for our websites, and protecting our rights and the rights of others;
5.8 Legal Compliance. We will process your Personal Data when cooperating with public and government authorities, courts or regulators in accordance with our legal obligations under applicable laws to the extent this requires the processing or disclosure of Personal Data to protect our rights, and is necessary for our legitimate interests to protect against misuse or abuse of our websites, to protect personal property or safety, to pursue remedies available to us and limit our damages, to comply with a judicial proceedings, court order or legal process, and/or to respond to lawful requests.
5.9 With your consent. We will request your consent to use your Personal Data where required by law, such as where we use certain cookies or similar technologies or would like to send you certain marketing messages. If we request your consent to use your Personal Data, you have the right to withdraw your consent any time in the manner indicated when we requested the consent or by contacting us. If you have consented to receive marketing communications from our third-party partners, you may withdraw your consent by contacting those partners directly.
- Who do we share Personal Data with?
6.1 Event Owners. We share Personal Data of Event Participants with Event Hosts who own or manage the events Event Participants attend, who usually act as separate controllers, so that they can market and advertise to Users.
6.3 Service Providers. We engage certain trusted third parties to perform functions and provide services to us (e.g., verification providers, website hosting providers and other parties who assist us in operating our websites, conducting our business, managing our marketing campaigns and mailings, performing analytics, or serving our customers). We may share your Personal Data with these third parties, but only to the extent necessary to perform these functions and provide such services. We also require these third parties to maintain the privacy and security of the Personal Data they process on our behalf.
6.4 CRM. We may share certain Personal Data with a customer relations management company that we use to manage our interactions with our customers, Users, prospects and vendors.
6.5 Other Disclosures. If we are involved in a merger or reorganization, a financing that involves due diligence, bankruptcy, receivership, transition to different service providers, sell business unit, or if all or a portion of our business, assets or stock are acquired by another company, we may transfer some or all of your Personal Data to such third party. In accordance with applicable laws, we will use reasonable efforts to notify you of any such transfer of Personal Data to an unaffiliated third party as processing of your Personal Data will be required for the purposes set out in “Purposes for Which We Process Personal Data and on Which Legal Basis” section above.
Our websites are not directed at children. Other than as follows, we do not knowingly collect Personal Data from children under the age of 13. To the extent an Event Participant that is under the age of 13 appears in a photograph, we will only collect such information as is necessary to contact such Event Participant’s parent or guardian. If you are a parent or guardian and believe your child has provided us with Personal Data without your consent, please contact us as described in the “Contacting Us” section below and we will take steps to delete such Personal Data from our systems.
- How long do we keep your Personal Data?
We clear temporary information like logs and backups on a thirty-day rolling window. We may retain your Personal Data for a period of time consistent with the original purpose of collection (see “Purposes for Which We Process Personal Data and on What Legal Basis” section above). We determine the appropriate retention period for Personal Data on the basis of the amount, nature, contact frequency and sensitivity of your Personal Data, the potential risk of harm from unauthorized use or disclosure, and whether we can achieve the purposes of the processing through other means, as well as the applicable legal requirements (such as applicable statutes of limitation). please contact us as described in the “Contacting Us” section below and we will take steps to delete such Personal Data from our systems.
- Your Rights Relating to your Personal Data.
9.1. Your Rights
You may have certain rights regarding your Personal Data, subject to local data protection laws. These may or may not include the following rights:
• to access your Personal Data held by us (right to access);
• to rectify inaccurate Personal Data and ensure it is complete (right to rectification);
• to erase/delete your Personal Data to the extent permitted by other legal obligations (right to erasure; right to be forgotten);
• to restrict our processing of your Personal Data (right to restriction of processing);
• to transfer your Personal Data to another controller to the extent possible (right to data portability);
• to object to any processing of your Personal Data carried out on the basis of our legitimate interests (right to object). Where we process your Personal Data for direct marketing purposes or if we share it with third parties for their own direct marketing purposes, you can exercise your right to object at any time to such processing without having to provide any specific reason for such objection;
• not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects (“Automated Decision-Making”); Automated Decision-Making currently does not take place on our websites;
• to the extent we base the collection, processing and sharing of your Personal Data on your consent, to withdraw your consent at any time, without affecting the lawfulness of the processing based on such consent before its withdrawal.
The specific rights to which you are entitled are based upon your geographic location, and the location of where your Personal Data is stored. Users who are located within Member States of the European Union, countries in the European Economic Area, the United Kingdom, and Switzerland (collectively, “Europe” or “European”) may avail themselves of all of the above-referenced rights.
9.2. How to exercise your rights
To exercise your rights, please contact us in accordance with the “Contacting Us” section below. We try to respond to all legitimate requests within one month and will contact you if we need additional information from you in order to honor your request. Occasionally it may take us longer than a month, considering the complexity and number of requests we receive.
9.3. Your preferences for marketing communications
If we process your Personal Data for the purpose of sending you marketing communications, you may manage your receipt of marketing and non-transactional communications from us by clicking on the “unsubscribe” link located on the bottom of our marketing emails, by replying or texting ‘STOP’ if you receive SMS communications, or by turning off push notifications on any of our apps installed on your device. Additionally, you may unsubscribe by contacting us using the information in the “Contacting Us" section below. Please note that opting-out of marketing communications does not opt you out of receiving important business communications related to your current relationship with us, such as information about your subscriptions or event registrations, service announcements or security information.
9.4. International Data Transfers
Arcivr is headquartered in the United States and has service providers in other countries, and your Personal Data may be transferred to the United States or other locations outside of your state, province, country or other governmental jurisdiction where privacy laws may not be as protective as those in your jurisdiction.
European Users should read the important information provided here about transfer of Personal Data outside of Europe.
We take precautions including organizational, technical, and physical measures, to help safeguard against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, the Personal Data we process or use.
While we follow generally accepted standards to protect Personal Data, no method of storage or transmission is 100% secure. Event Hosts solely responsible for protecting their password, limiting access to devices, and signing out of websites after sessions using the Services. If you have any questions about the security of our Services, please contact us via the “Contacting Us” section below.
- Contacting Us
Arcivr, LLC, Attn: Data Protection and Privacy
515 S. Capital of Texas Hwy., STE 250
West Lake Hills, TX
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy.
Last Updated: January 7, 2020